#14 in Notes & Knowledge ManagementUpdated 2026-08

Microsoft OneNote

by Microsoft OneNote · Cross-device digital notebook included with Microsoft 365

51.4 — BenchRank score out of 100

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Overview

OneNote is Microsoft's digital notebook for capturing notes, organising projects and keeping them in one place across devices. It supports sketching, annotation and highlighting, voice transcription, and sharing for collaboration. Copilot in OneNote takes prompts to draft plans, generate ideas, create lists and organise information.

Best for: Microsoft 365 subscribers who want a cross-device notebook for notes, sketches and shared projects.
Pricing: No standalone price is shown; OneNote comes with Microsoft 365, from £8.49/month for Personal up to £18.99/month for Premium on the UK site.
Runs on: WebWindows

Strengths and trade-offs

Strengths

Works on PC, Mac, iPhone, iPad and Android phones and tablets
Copilot can draft plans, make lists and organise notes
Sketching, annotation and voice transcription are built in
Every plan bundles 1 TB of cloud storage per person

Trade-offs

No standalone price; sold only inside a Microsoft 365 subscription
On Family, AI features are for the subscription owner only
Free trial needs a card and rolls into a 12-month paid subscription
Mobile app and feature availability varies by country and market

Pricing

Published plans from Microsoft OneNote’s own pricing page, in GBP. Usage charges and add-ons may apply on top.

Microsoft OneNote pricing tiers, monthly and annual rates in GBP
Plan	Monthly	Annual (per month)	Includes
Microsoft 365 Personal	£8.49per subscription	—	For 1 person, up to five devices at once 1 TB of cloud storage Word, Excel, PowerPoint, Outlook and OneNote desktop apps with Copilot Microsoft Defender and OneDrive ransomware protection
Microsoft 365 Family	£10.49per subscription	—	Everything in Personal, for 1 to 6 people AI features for the subscription owner only Each person can use five devices at once Up to 6 TB of storage (1 TB per person)
Microsoft 365 Premium	£18.99per subscription	—	Everything in Family Extensive usage for select Copilot features Access to Copilot features exclusive to Premium Extensive usage for AI image creation in Copilot
Microsoft 365 Business Premium with Copilot	—per user	£24.6	Copilot in Word, Excel, PowerPoint, Outlook, OneNote and Teams Advanced identity and access management for up to 300 users 1 TB of cloud storage per user, custom business email Price excludes VAT; annual subscription that auto-renews
Microsoft 365 Business Standard with Copilot	—per user	£18.1	Copilot in Word, Excel, PowerPoint, Outlook, OneNote and Teams Identity and access management for up to 300 users 1 TB of cloud storage per user, custom business email Price excludes VAT; annual subscription that auto-renews
Microsoft 365 Copilot Business	—per user	£13.8	Add-on; requires an existing Microsoft 365 Business plan Promotional rate, down from £16.10, first year only Pre-built agents including Researcher, Analyst and Facilitator Adoption and usage analytics, LLM model choice

How this score is made up

Each dimension is scored out of 100 and combined into the headline score using fixed weights.

MCP support: 70 out of 100
Documentation: 15 out of 100
Agent friendliness: 50 out of 100
Pricing transparency: 100 out of 100
Customer sentiment: 71 out of 100
Changelog: 0 out of 100
Marketing site structure: 55 out of 100
Operational trust: 25 out of 100

Measured, but not part of the score

Useful to know, but not a mark for or against the product — so these do not affect the ranking.

Openness: 60 out of 100
Maintenance: 100 out of 100

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